Privacy Policy

Last updated: November 2025

We want you to feel fully informed and assured about how we handle your personal data. At Amica Vina, we understand the importance of privacy and are committed to treating your information with care, transparency, and respect. We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and all other applicable data protection laws.

This Privacy Policy explains how we collect, use, and protect the details you share with us. By joining our waitlist, subscribing to updates, making an enquiry, or (in future) booking a tour, you acknowledge that your personal data will be handled in accordance with this policy. We take all reasonable steps to keep your information secure and to ensure it is processed lawfully and responsibly.

1. Who We Are

Amica Vina Ltd.
Email: samantha@amicavina.com

We are the data controller for the personal data we collect.

2. What Data We Collect

A. Waitlist / Expressions of Interest (current stage)

When you join our waitlist or enquire, we may collect:

First name and last name
Email address
Age range
Country or region of residence
Tour destination of interest
Preferred travel timing
Any additional comments you submit
Newsletter opt-in preference

B. Marketing Communications

If you subscribe to our mailing list, we collect your name and email address.

C. Future Bookings (for when tours open)

If you book a tour with us, we may also collect:

Address and contact details
Emergency contact details
Payment information (processed securely by our payment provider; we do not store card details)
Travel preferences
Dietary requirements or relevant health information (only if voluntarily provided)

3. How We Use Your Data (Lawful Bases)

We may use your personal data to:

Add you to our waitlist and keep you updated about tour availability
Understand interest in our tours and plan departures
Send you marketing communications (with your consent)
Respond to enquiries
Manage and deliver tour bookings (when applicable)
Meet legal, accounting, and regulatory requirements

Our lawful bases include consent, legitimate interests, contract, and legal obligation, depending on the nature of the processing.

4. Special Category Data

If you provide dietary or health information, we only use it to support your tour experience.
We do not collect this data without your explicit consent and only process it when necessary for your booking.

5. Sharing Your Data

We may share data with trusted third-party service providers, such as:

Email marketing platforms
Website hosting providers
Payment processors
Travel service partners (e.g., hotels, vineyards, transport providers) only when necessary to deliver your booking

All third parties must comply with GDPR and act only on our instructions. We will never sell your data.

6. International Transfers

Some of our third-party providers may store data outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses or adequacy decisions.

7. Retention of Personal Data

We only keep your personal data for as long as necessary to fulfil the purposes for which it was collected, including satisfying any legal, accounting, or reporting requirements. You may request deletion of your data at any time.

8. Your Rights Under GDPR

Under data protection law, you have the right to:

Access your personal data
Request correction of inaccurate data
Request the deletion of your data
Restrict or object to certain processing
Request data portability
Withdraw consent at any time (for consent-based processing).

There is no fee for exercising your rights.

To make a request, contact: samantha@amicavina.com

9. Cookies

Our website uses cookies to improve functionality and enhance your experience.
You can manage your cookie preferences at any time through our cookie banner.

10. Security

We take appropriate technical and organisational measures to protect your data, including secure servers, restricted access, and encryption where appropriate.